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EUPO 2021 - Guidelines for speakers

Thank you for your participation as an invited speaker at the 2021 EUPO Course.

Please find below the guidelines for speakers.

LIVE STREAM vs PRE-RECORDED SESSION

In order to facilitate all sessions efficiently, please inform the EUPO Office (office@eupo.eu) by September 28, 2021 how you wish to run your session and which interactive feature you would like to use: 
1- live stream vs pre-recorded ? 
2- polling, breakout rooms, ... ?

REQUIREMENTS FOR PRE-RECORDED SESSIONS
with Live Discussion at the end of the session

File type: mp4 H264, full HD resolution - or - webm file
Duration: please check the allocated time of your presentation (see course program). The duration of the supplied video should not exceed the allocated time. Videos that are longer will unfortunately be necessary to paused at the end of allotted time. 

Deadline Submission: October 11, 2021

UPLOADING / SUBMITTING YOUR VIDEO
Please follow this link to upload your video securely

Please make sure you enter your video ID (following the naming convention) in the message box. 
Naming convention for your video file
Save your video file using the following naming convention

Date_Time_FirstName+Name
Date > Use F=Friday and S=Saturday depending on the day you present
Start Time > 12.00  start of your presentation > 1200 
First Name + Name > J. Doe

With the above details this would be the file name of your video  F_1200_JDoe

TOOLS FOR YOU TO USE
  • PANOPTO:  A free to use online recording tool (www.panopto.com) 

  • POWERPOINT:
    Download EUPO Masterslide

    Please keep in mind of a "Blind Spot" on your powerpoint slides, for picture-in-picture recordings. (read more in the self recording instructions)
Here is a link to a document with Self Recording Instructions  using the above mentionned tools.

TRAINING SESSION
All speakers and moderators are invited to participate in a testrun/rehearsal session. We recommend everyone to participate. This will allow us to make sure your internet will work fine and allow you to feel confident in using the zoom tools and prepare you for your presentation. 
This will help us to deliver a quality course. We have scheduled two days and we hope that you will manage to take part in at least one of them. 

Rehearsal day 1: October 18, 2021 > 6pm - 7pm 
Rehearsal day 2: October 19, 2021 > 6pm - 7pm 

TIMEZONE
All indicated times for the EUPO course are (GMT+02:00) Europe/Brussels